DATA PRIVACY NOTICE

Your personal data – what is it?
Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”).

Who are we?
The Horse Rangers Association (Hampton Court) Ltd [HRA] is the data controller (contact details below). This means it decides how your personal data is processed and for what purposes. 

How do we process your personal data?
HRA complies with its obligations under the “GDPR” by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.

We use your personal data for the following purposes: –

  • To enable us to provide a service for the benefit of the public as specified in our constitution;
  • To administer membership, volunteer and Riding for the Disabled [RDA] records;
  • To fundraise and promote the interests of the charity;
  • To manage our employees, members, RDA Riders and volunteers;
  • To maintain our own accounts and records (including the processing of membership subscriptions, gift aid applications);
  • To inform you of news, events, and activities and running at HRA;

What is the legal basis for processing your personal data?

  • Explicit consent of the data subject so that we can keep you informed about news, events, and activities.
  • Processing is necessary for carrying out legal obligations in relation to Gift Aid or under employment, social security or social protection law, or a collective agreement;

Sharing your personal data
Your personal data will be treated as strictly confidential and will only be shared with other members of the charity in order to carry out a service to other charity members or for purposes connected with the charity. We will only share your data with third parties outside of HRA with your consent or if required to do so by law.

How long do we keep your personal data?
We retain employees, members, volunteers and RDA Riders data while it is still current; gift aid declarations and associated paperwork for up to 6 years after the calendar year to which they relate.Once you are no longer involved with HRA, we will securely retain your data for 3 years for adults and 3 years after a child reaches the age of 18.

Your rights and your personal data
Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data: –

  • The right to request a copy of your personal data which HRA holds about you;
  • The right to request that HRA corrects any personal data if it is found to be inaccurate or out of date;
  • The right to request your personal data is erased where it is no longer necessary for HRA to retain such data;
  • The right to withdraw your consent to the processing at any time
  • The right to request that HRA provide the data subject with his/her personal data and where possible, to transmit that data directly to another data controller, (known as the right to data portability), (where applicable) [Only applies where the processing is based on consent or is necessary for the performance of a contract with the data subject and in either case the data controller processes the data by automated means].
  • The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
  • The right to object to the processing of personal data, (where applicable) [Only applies where processing is based on legitimate interests (or the performance of a task in the public interest/exercise of official authority); direct marketing and processing for the purposes of scientific/historical research and statistics]
  • The right to lodge a complaint with the Information Commissioners Office.

Further processing
If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.

 Contact Details
To exercise all relevant rights, queries of complaints please in the first instance contact the Administrator at admin@horserangers.com.

The Horse Rangers Association (Hampton Court) Ltd

Royal Mews
Hampton Court Road
East Molesey
Surrey, KT8 9BW

 

You can contact the Information Commissioners Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.